Description

Manager, Meetings and Events
91755BR
Off-Campus: Scottsdale

Close Date: 08-June-2023
Salary Range: $50,000 - $78,000 per year; DOE

Job Description
EdPlus at ASU seeks a highly-motivated, energetic, and customer-focused Manager of Meetings and Events. As a key member of the EdPlus meetings and events team, the event manager is responsible for assisting in the strategic oversight of delivering exceptional meeting and event experiences at EdPlus and other ASU / EdPlus co-hosted convenings. This position drives success through thoughtful planning, attention to detail, a sound understanding of EdPlus / ASU goals and keen attention to shifting landscapes in the business, education, and technology fields. This requires nurturing both internal and external relationships working with the Deputy Chief Meetings and Events Officer and the Associate Director of Meetings and Events to continuously improve EdPlus visitor experiences to the highest level of satisfaction in order to optimize EdPlus business innovations and further the ASU charter.

This opportunity might be perfect for you if you are passionate about event planning, and love working on multiple projects simultaneously. If you are energized by working on a high-energy team in a fast-paced environment, this position offers you the chance to excel as a self-starter.

EdPlus is a unit of the ASU Enterprise focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education. We advance the economic, social, cultural, and overall health of the local, national and international communities served by ASU.
EdPlus at ASU

ASU offers a total compensation package that includes valuable employee benefits. Click here to explore options.

• Healthcare
• Financial Security
• Retirement
• Family Resources
• Tuition Reduction (Eligible ASU Employee, their dependents and spouse.)
• Discounts

Department Name
EdPlus Dean's Office Admin

Essential Duties

• Works closely with the Associate Director of Meetings and Events to oversee the planning and execution of assigned ASU co-hosted and EdPlus hosted visitors to ensure achievement of desired outcomes. Visitors include existing and potential partners from a variety of public and private institutions, universities, colleges, internal faculty, and staff.
• Prepares clear communications of visit objectives, to include scheduling participants, preparing agendas, appropriate background documents, biographies, visit summary briefings and guests’ takeaway materials.
• Works with the visitor services coordinators to ensure meeting room is set up for all external and internal hosted meetings and events to specifications.
• Coordinates food and beverage needs for assigned meetings and events.
• Works closely with the Technology Engagement Coordinator to ensure proper audio / visual and presentation decks are in place for assigned meetings and events.
• Collaborates with the meetings and events team to review and maintain proper quantities of EdPlus visit collateral making recommendations for updates or changes to the Deputy Chief Meetings and Events Officer.
• Tracks all details associated with hosted visits.
• Works with others to maintain the repository of presentation decks to be used by all levels of EdPlus leadership and staff.
• Acts as one of the liaisons with event speakers and venue contacts for instructional/audio visual needs; reviews presentation and meeting layout to ensure adherence to established objectives.
• Provides on-site presence and support as needed during meetings and events to ensure coordination of all aspects of the event including, but not limited to: service levels, vendor selection, collateral materials, set-up/break-down and registration to ensure delivery of successful, effective, and smooth events.
• Works with EdPlus culture and events areas to assist in the development, planning, designing, and execution of internal staff events.
• Serves as back-up to Visitor Services Coordinators when front desk reception coverage is needed.
• Offers backup support to staff responsible for purchase and foundation card reconciliation.
• Supports and exemplifies the EdPlus culture tenets.
• Assumes or coordinates other duties or projects as assigned or directed.

Required Minimum Qualifications
Bachelor's degree in related field AND five (5) years administrative/coordinating experience including three years supervisory experience OR Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.


Desired Qualificiations

• Evidence of a bachelor's degree or higher in a related field.
• Experience with EdPlus and ASU policies and procedures.
• Ability to perform multiple tasks simultaneously while working with associate director to prioritize and set timelines on assigned projects or events in a very fast paced, high energy environment.
• Ability to work effectively in an environment subject to tight deadlines and conflicting priorities.
• Ability to adapt quickly to last minute changes or requests and provide solutions to accommodate those requests.
• Ability to review and implement standard operating procedures surrounding meeting planning and execution.
• Ability to interact and communicate professionally in a complex, diverse, high-profile setting.
• Experience in expense tracking and budget management.
• Evidence of effective written and verbal communication skills.
• Experience in time management.
• Proficient in basic excel, power point, keynote, or other graphic design programs.
• Proficient with audio / visual requirements needed for basic and complex meeting set ups.
• Ability to accommodate minimal overnight travel and evenings, if needed.

Working Environment
EdPlus at ASU is located at SkySong, the ASU Scottsdale Innovation Center. The center houses a diverse business community that links technology, research, education, and entrepreneurship to position ASU and Greater Phoenix as global leaders in the knowledge economy.

Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting or standing. Daily use of desktop or laptop computer is required. Ability to clearly communicate to perform essential duties. Regular review of completed tasks.

EdPlus at ASU supports flexible work options, ranging from alternate work schedules to hybrid remote work schedules, subject to approvals per ASU policy.

Minimal overnight travel and evenings may be required.


Department Statement:
EdPlus defines itself through a culture of curiosity, risk-taking and refusing to accept the status quo. As a central enterprise unit for ASU focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education, our commitments support the university charter. ASU is a national service university and aspires to accelerate positive social outcomes through the seamless integration of cutting-edge technological innovation and scalability. EdPlus employees are valued, respected, and encouraged to be their unique selves. We are committed to diversity, equity, inclusion, and belonging in everything we do. We know that our ability to deliver high-quality services and educational experiences is strengthened by the diversity of our employees. Our innovative culture drives outcomes through serving learners, achieving milestones, striving for excellence, solving problems, feeling a sense of urgency, and being bold.EdPlus at ASU

ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.


Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

How to Apply

To view the full description and to apply, please click this link: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25620&siteid=5494&PageType=JobDetails&jobid=4767487







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