Description

Join the HJF Team!

HJF is seeking a Meetings Manager to work under the direction of the Vice President of Events and manage meetings in the HJF Conference Facility to include internal and external customers. Position will collaborate with other departments as necessary to bolster HJF's event management services and manage the online reservation system, master calendar, create and maintain online registration websites, coordinate catering, audio visual and on-site facility support, track and manage HJF Conference Facility customer related costs, and administrative meeting responsibilities as necessary.  

This position will be in support of the Events Department.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

Responsibilities

• Manage all meetings in the HJF Conference Facility. Travel as needed.
• Manage online reservation system and maintain master calendar.
• Create and maintain online registration websites. 
• Manage catering, audio-visual and on-site facility support. 
• Track and manage HJF Conference Facility customer related costs. 
• Create and manage necessary documentation to facilitate successful events (e.g., FAQs, checklists, budgets, timelines, agendas, attendee lists, briefing books, reporting requirements, etc.). 
• Assist with other public-private initiatives in furtherance of HJF's mission.
• May include budgetary responsibility to plan/forecast and monitor.
• Cross train with other Meetings Managers as appropriate. 
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Requirements

Education and Experience

• Bachelor’s Degree in Communications, Business, Marketing, or related field is required.
• Minimum of 6-8 years of experience required.

Required Knowledge, Skills and Abilities

• Success with executing meetings, following timelines & meeting deadlines. 
• Proven history with multi-tasking. 
• Must possess strong communication skills (written & oral). 
• Strong organizational skills.
• Proficient in Cvent. 
• Experience with ServiceNow pre
• Excellent customer service skills.

Physical Capabilities

• Lifting: Requires lifting materials up to 25 lbs.
• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• Depending on on-site meeting demands, the position is in office and may require early and late start and end times. If there are no meetings happening in the HJF Conference Facility, remote work is permitted.  

Compensation

• The annual salary range for this position is $67,500-$95,000. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.