Description
San Marcos, TX
Texas State University
Asst Dir, Event Planning
Posting Number: 2026596
Location: San Marcos
Department: Student Center
Recruitment Type: Open Recruiting
Job Type: Full-Time
Monthly Salary: $4,916.66-$5,333.33
Job Category: Exempt
Required Qualifications:
- Bachelor’s degree
- Minimum 2 years of experience coordinating event reservations and venue logistics
- Minimum of 1-year of supervisory experience
- Experience with event management software
- Ability to work some nights and weekends is required
Preferred Qualifications:
- Master’s Degree
- Experience with Mazevo software
Job Description:
Job Duties:
- Hire, train, supervise, and evaluate Event Planning team members including full-time and student Event Coordinators. Lead regular meetings, conduct trainings, and develop and maintain training manuals and resources.
- Respond to inquiries, lead and attend client meetings, develop room diagrams, and enter reservation information into event management software. Head coordinator for LBJ Student Center and serve as lead on major, complex, and signature events.
- Lead regular event forecasting meetings and ensure timely and accurate information and operational impacts are shared as appropriate.
- Oversee administration and configuration of event scheduling and room diagram software and processes.
- Ensure compliance of LBJ Student Center and University policies, guidelines, and other relevant regulations, including but not limited to use of facilities, ADA compliance, security requirements, environmental health and safety standards, and special event approval requirements.
- Monitor events, provide positive customer service, collaborate with Event Services staff, catering staff, and other facility and campus personnel as necessary to ensure seamless coordination of outstanding events.
- Coordinate billing and payment between client and LBJSC Business Office.
- Serve as a vital member of the Event Services team in supporting successful LBJ Student Center events and ensuring positive customer service. Develop reports, recommend policies and procedures, and handle special projects, tasks, and other duties as assigned.
- Serve as a departmental representative on relevant committees. Active attendance, participation, and reporting back is expected.
Additional Information to Applicants:
Job Open Date: 06/16/2026
Job Close Date: 06/30/2026
Open Until Filled: No
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM
Posting Notices:
Legal and Required Notices:
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Quicklink: https://jobs.hr.txstate.edu/postings/57374
For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/57374 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.
About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff
Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.
Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
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